Junior Duties Checklist
Junior Class Check List
Make sure prom room door is padlocked. There have been many things stolen out of there.
AUGUST
____ Choose a date for the prom. Do not choose Mothers’ Day weekend!!!
____ Find a band / DJ for the prom and initiate process for getting a contract.
____ Find out from athletic director or senior class president when the homecoming
dance is. Find a DJ for that as well and get a contract.
____ Look at finances. Check on current balance with financial secretary and project
fund-raising needs. (In recent years, the prom has averaged $ 6-7 thousand at
EHS; the Homecoming Dance might yield $1500; Ticket sales for the prom brings
In another $2000 or so.)
SEPTEMBER
____ Plan homecoming hallway decorations and float. Assign people for particular
jobs.
____ Assign committees for the Homecoming Dance for decorations, refreshments,
and tickets. Arrange for a custodian to clean up on Sunday. (Custodian pay –
typically $100.)
OCTOBER
____ Make final arrangements for Homecoming. Make sure an advisor has a set of
master keys for the night of the dance. Make sure you have change for the door.
NOVEMBER
____ Between Homecoming and Christmas would be the best time to do any last fund
raising before actual work on the prom begins.
DECEMBER
____ Choose a theme for the prom. Get old or new prom catalogs to brain storm for
ideas.
Perhaps a theme committee would be best; they can then present several theme
ideas to the entire group. Make sure there is a universal color theme.
JANUARY
____ Form committees for each aspect of the prom. An advisor should be assigned
to each committee. Many of the meetings from January to March will be by
committee in that advisor’s place of choice. Each committee needs a student
chairperson to represent the committee when the council meets. (During this
phase of the planning process it is better not to have the entire prom council
meet; it can get chaotic!) The class president or secretary needs to make up an
entire list of committees with advisor, chairperson and members listed. Not all
committees need to be the same size. They are listed below with the
largest committees first.
1. Main floor / ceiling decorations
2. Entry / courtyard decorations
3. Table decorations
4. Invitations and tickets
5. Food
6. Band/DJ and Photographer relations
* Committees 1 and 2 should survey their areas. (The cafeteria is approx. 120’ x 60’) Take note of where electrical outlets are and where structures to hang decorations are. Check with Mr. Beatty for any wooden structures that his classes can make in shop. Check with Mr. Broschart at Vo-Tech about any special electrical hook-ups. The school owns an electrical device to hook into the circuit
breaker box in the kitchen and bring out six dedicated 20-amp lines into the cafeteria.
____ Get new prom catalogs to the decorating committees. Advise them that ordering
everything from the catalogs can get expensive and if there is an alternative
(borrowing from individuals or businesses, building larger decorations from
scratch, recycling old materials, etc)
____ Make a master decorating and table plan on graph paper.
____ Make a master budget from committee requests.
FEBRUARY - MARCH
____ Make any early catalog orders you can. Check them off when they arrive and
note where they are stored.
____ Begin working on anything that can be made from scratch.
____ Keep good record of purchase orders, purchases, and account balance. Check
Gerri often.
APRIL – MAY
____ Arrange for announer for entrance processional – Have a back-up place (the
theater?) in case of rain. Also, plan for an umbrella check-in in case of rain.
Get somebody to work the school PA system for the processional.
____ Re-check with Band or DJ
____ Make arrangements for rolling scaffold to be brought to the school by mainten-
ance (Don’t use the cherry picker!!)
____ Make final check with each committee chair and advisor that everything is OK
____ Call Coke to set up machine (if necessary)
____ Call florist about flowers (if needed)
____ Set a work schedule for all prom council members during the two weeks prior to
the prom date and detail job assignments
____ Print tickets – See Sherri
____ Sell tickets two weeks prior to prom (Students can sell them in the cafeteria.)
____ Get teachers and parents to chaperone – Get time commitments
____ Make arrangements for prom council members to be out of class the Friday
afternoon before prom
____ Make sure food will be picked up or delivered
____ Get parent or community member volunteers (adults) to help with parking.
Students only may park in the school parking lot; adult onlookers are to park
in the power company lot – Get permission from Allegheny Power about that.
MAY
____ Get commitments for helpers on the Sunday after prom to take down and put
away.
____ Write thank you notes
____ Check with Gerri about account balance and paying final bills
____ Return keys